How are we making the event safe?

Introduction

In response to COVID-19, the implementation of enhanced measures will provide our audience with the assurance and confidence that our events have health and safety as our number one priority.

This includes a range of measures outlined in the ALL SECURE STANDARD framework, as well as practical changes to the delivery of conference sessions and networking events.

All attendees are requested to co-operate with our new guidelines. This is essential to run the event in a safe environment and ensure the wellbeing of all participants.

DOWNLOAD FULL GUIDANCE (PDF) >>

The 'ALL SECURE STANDARD' framework

In collaboration with other global event organisers, Clarion Events, one of the world’s largest events businesses, has drafted a programme of enhanced safety measures to reduce the risk caused by COVID-19. The ‘All Secure Standard’ will allow us to demonstrate that we are focused on being able to hold and make our events safe in this new era. Measures are broken down into four key areas outlined below.

1) Physical Distancing

Physical Distancing Measures include:

Controlled crowd density
Eliminating handshakes
Staggered admission
Enhanced visitor quality
Logical visitor flow
Revised seating arrangements
Pre-packaged food and beverages
Contactless registration

DOWNLOAD ALL SECURE FRAMEWORK (PDF) >>

2) Cleaning & Hygiene Countermeasures

Cleaning Guidance includes:

Venue deep-cleaning
Increased cleaning frequency
Ambient environmental controls
Enhanced waste management
Compulsory stand cleaning
Hand sanitiser stations
AV equipment disinfection

DOWNLOAD ALL SECURE FRAMEWORK (PDF) >>

3) Protect & Detect

Protect and Detect Guidance includes:

Contact tracing
Temperature screening
Enhanced medical support
Quarantine area
Emergency response plans
Personal protective equipment
Compulsory facemasks
Employee screening

DOWNLOAD ALL SECURE FRAMEWORK (PDF) >>

4) Communication

Communication Guidance includes:

Messaging via show website and emails
Updated exhibitor manuals
Public addresses during show
Improved event signage
Pre-show updates

DOWNLOAD ALL SECURE FRAMEWORK (PDF) >>

Exhibitor Guidance

Planning your participation at an event post Covid-19 doesn’t have to be overwhelming. We have published a concise summary of all the things you will need to think about as an exhibitor, with some helpful tips and solutions to make your experience easier. While some of the enhanced precautions will involve a significant change from previous events, there are many other small steps you can take which will make a big difference.

Download our guidance checklists below:

Part I: Stand Design

Download PDF >>

Part II: Stand Activity

Download PDF >>

Part III: Stand Hygiene

Download PDF >>

Ongoing Support

We are continuing to closely monitor the international travel situation, and will ensure that we provide a regular update on travel arrangements to and from the Netherlands as the event approaches. We also ask participants to keep abreast of their individual country's advisories and guidelines.

We know how important it is for you to generate new business and meet with your existing customers, so we are committed to delivering an Undersea Defence Technology event that meets those needs, in the best possible format, while maintaining the health and safety requirements outlined above.

We are working hard to bring you together in December in Rotterdam, and will update you on a regular basis with any developments. If you have any queries or concerns you would like to discuss, please contact event director Tracy Bebbington.

How are we making the event safe?

Introduction

The 'ALL SECURE STANDARD' framework

1) Physical Distancing

2) Cleaning & Hygiene Countermeasures

3) Protect & Detect

4) Communication

Exhibitor Guidance

Part I: Stand Design

Part II: Stand Activity

Part III: Stand Hygiene

Ongoing Support

About UDT

Audience profile

Conference Agenda

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