As a speaker we welcome you to the event free of charge, but all attendees must register for the event in advance to receive their entrance badge. Please register for the event by following this link which is for SPEAKERS ONLY UDT 2024 Speaker Registration, and select the FREE Speaker Exhibition & Conference ticket type at the end of the process. Tickets for the Evening Networking Event may be selected at an additional cost (there is no charge for military or government personnel).
Please do not share this link with colleagues, as there are a limited number of tickets available and checks are made on each application. This includes any personnel attending to support a senior officer or PA’s etc, who should register via the standard registration page.
Once you have entered and submitted your information the registration team will commence standard checks and you should receive an email within a week confirming your registration approval status.
NOTE - You will receive an email with a link to download and print your badge approximately two weeks before the event - your badge will also be available to download from the Visitor Hub. Please print the badge (colour is advised) and bring this with you to the event (an approval email, an approval SMS, a badge on smart phone do not count as being a badge and will not allow entry).
Invite your network – offer your guests a 10% discount on a full conference pass
Once your registration has been approved and verified you will be sent details of the Visitor Hub. Here you will be able to access a link which, when sent to your network, will automatically grant your guests a 10% discount off the full price of a conference pass.
If you encounter any issues during the registration process, contact the UDT Helpdesk at customersolutions@udt-global.com.
Travel
UDT 2024 will take place at ExCel, London, UK. For full details on travel to the venue, click here.
Accomodation
Please find more information about accomodation around ExCel here.
Please note that speakers are expected to arrange their own travel and accommodation.
Access
If you have any access requirements, please contact Martyna Kaczmarek at the earliest possible juncture.
Amenities
Complimentary changing facilities are available on-site for military who prefer not to travel in uniform.
Free Wi-Fi is available throughout ExCeL, although this does not have sufficient bandwidth to stream videos or download large data packets.
| Tuesday 9th April | Wednesday 10th April | Thursday 11th April |
|---|---|---|
|
0830: Registration opens 0930: Conference opens 1100: Morning break 1130 Conference continues 1300: Lunch break 1400: Conference continues 1500: Afternoon break 1530: Conference continues 1700: Conference closes 1800: Exhibition closes |
0830: Registration opens 0930: Conference opens 1100: Morning break 1130 Conference continues 1300: Lunch break 1400: Conference continues 1500: Afternoon break 1530: Conference continues 1700: Conference closes 1800: Exhibition closes |
0830: Registration opens 0930: Conference opens 1100: Morning break 1130 Conference continues 1300: Lunch break 1400: Conference continues 1530: Conference closes 1600: Exhibition closes
|
For conference-specific timings, please refer to the latest agenda
Technical paper & slides submission
Paper
You can download the technical paper guide below. All Papers must adhere to this template. All presentation material (paper, slides, videos, etc) must be reviewed by the session chair in advance of the conference.
Download Technical Paper Template
Your initial proposal submission is to form the basis of a full Technical Paper (Paper), which will be reviewed by your session moderator and published after the conference. This is a requirement of presenting
Slides
Slides should be in PowerPoint .pptx format in 16:9 landscape ratio. Please ensure that the fonts are not proprietary as we will not be able to reproduce them.
ExCel WiFi does not support streaming videos so please embed and save any videos or external web look up data into your slide deck.
There is not a standard UDT slide template; you are welcome to use your corporate template if you wish.
Video
If you wish to provide a video to be played separately to your slides, these must be in a Microsoft Windows playable format (no Apple Mac files).
All presentations will be given in English.
Submitting
Submission deadlines are put in place to allow time for you and your session moderator to take time from your day jobs to review, discuss, and update your Paper and Slides so they project your message to the audience in the best light possible.
The deadline for submitting your first draft is 19th January 2024.
Please send your DRAFT Paper and Slides to your session moderator, copying in stefan.lancaster@clarionevents.com and martynakaczmarek@clarionevents.com. If your files are too large to send by email, use your file transfer software of choice, or www.wetransfer.com.
All presentation materials (slides, videos) must be reviewed by the session moderator in advance of the conference. You will receive feedback from your session moderator via email by no later than 16th February 2024
The deadline for submitting the FINAL version of your Paper and Slides is 1st March 2024. Please send these via email to stefan.lancaster@clarionevents.com and martynakaczmarek@clarionevents.com, copying in the session moderator.
If you wish to use the last submitted Draft version of your Paper/Slides as your Final copy, to avoid any confusion of versions, please name the “FINAL_<filename>” and email these directly to stefan.lancaster@clarionevents.com and martynakaczmarek@clarionevents.com, copying in the session moderator.
29th November - Confirm Attendance.
4th December 2023 - Provide headshot. Confirm speaker & session details are correct.
19th January 2024 - Submission deadline for DRAFT paper and presentation slides to be sent to your session moderator (copying in Martyna.Kaczmarek@clarionevents.com & stefan.lancaster@clarionevent.com).
16th February 2024 - Authors receive feedback on DRAFT paper and slides from session moderator.
1st March 2024 - Send FINAL paper and presentation slides to Martyna.Kaczmarek@clarionevents.com & stefan.lancaster@clarionevent.com
ASAP after Speaker registration opens in January (you will be sent a mail to inform you when speaker registration is open). Latest 4th March.
ASAP after Speaker registration opens in January (you will be sent a mail to inform you when speaker registration is open). Latest 4th March.
At the event
All speakers must be in the theatre 20 minutes before they are due on stage. This gives us time to properly set up the microphones for you, ensure we have the correct slides, and introduce you to the moderator.
Speaker Interview/Quote
Interviews and social media quotes are also a great way to promote your session. Please get in touch with our PR lead, Jamie Hall, to arrange.
Social Media
We strongly encourage you to promote your session to your own networks and on social media.
f you would like personalised marketing assets for you to highlight your presence, please contact our Marketing team.
Relevant channels
Articles
If you have any relevant blog posts, press releases, or articles which you are happy share for republishing on the DSEI website and social media channels, please click here to send them to our team.
Press
There will be media in the conference room, and as standard we do not operate under the Chatham House Rule.
If you wish your session to be off record, you will need to announce that as you take the podium. All media have been instructed that the Chatham House Rule will come into effect for that presentation only if the speaker requests it.
If you have any questions or concerns about this, please contact us directly.
Academic/Industry: Business attire. Company-branded polo shirts are acceptable.
Serving military: Military service dress without medals recommended, unless you have been otherwise directed. Keynotes typically wear no.1 service dress or equivalent.
It is understood that it may not be possible to travel in uniform due to security reasons. Complimentary changing facilities are available.
Speakers should be aware that there are some topics which are subject to licensing restrictions. In the case of Category A goods, a valid Standard Individual Trade Control Licence (SITCL) must be obtained from the Export Control Joint Unit by the Speaker prior to the event.
This restriction applies to all forms of promotion, including conference content, the distribution of brochures or other promotional material which features images or details of any Category A goods.
If you have any queries regarding your participation as a speaker which are not answered by the information above, please reach out to our team.