Speaker Information Portal

Registration

Registration will open in due course 

UDT 2023 will take place at HanseMesse Rostock, Germany.

Our list of recommended hotels, along with prices and distance from venue, can be found here.

For full details on travel to the venue, and local accommodation, please email Sarah.

Please note that speakers are expected to arrange their own travel and accommodation.

We strongly encourage all our speakers to promote your session to your own networks and on social media.

Relevant channels

• Twitter: @UDT_Event
• LinkedIn: Undersea Defence Technology forum

Articles

If you have any relevant blog posts, press releases, or articles which you are happy share for republishing on the UDT website and social media channels, please send them to our team.

Interviews are also a great way to promote your session. If this is something you are interested in, please let us know and we will put you in touch with our PR company. They will conduct a phone interview with you and write it into an article which you can share. 

Press

There will be media in the conference room, and as standard we do not operate under the Chatham House Rule. 

If you wish your session to be off record, you will need to announce that as you take the podium. All media have been instructed that the Chatham House Rule will come into effect for that presentation only if the speaker requests it.

If you have any questions or concerns about this, please contact us directly.

Tuesday 9th May	Wednesday 10th May	Thursday 11th May
0830: Registration opens 0930: Conference opens 1100: Morning coffee break; exhibition opens 1230: Lunch break 1500: Afternoon break 1620: Afternoon break 1700: Conference closes 1800: Exhibition Closes	0900: Registration & Exhibition opens 1000: Conference opens 1100: Morning coffee break 1230: Lunch break 1500: Afternoon break 1700: Conference closes; drinks in exhibition 1800: Exhibition Closes	0900: Registration & Exhibition opens 0930: Conference opens 1100: Morning coffee break 1230: Lunch break 1500: Conference closes 1500: Exhibition closes

 

For conference-specific timings, please refer to the latest agenda.

Creating

You can download the technical paper guide below. All papers should try to adhere to this template: 

Download Technical Paper Template

Your initial abstract submission is to form a full technical paper, which will be reviewed by your session Chair and published after the conference. This is a requirement of presenting

Slides should be in 16:9 format. There is not a standard UDT slide template; you are welcome to use your corporate template if you wish.

NB: All presentations will be given in English.

Your abstract and slides will be shared in PDF format with the delegates after the show. If you do not wish your slides to be shared, or would like to provide an edited version for distribution, please let us know by no later than 21 April 2023.

Submitting

The deadline for submitting your first draft is 3 March 2023.

Please send your technical papers and slides to the Chair of your session, copying in stefan.lancaster@clarionevents.com. 

All presentation materials (slides, videos, etc) must be reviewed by the session chair in advance of the conference. You will receive feedback from your session chair via email by no later than 31 March 2023

The deadline for submitting your final abstract and slides is 21 April 2023, again this is via email to the Chairs.

 

3 March 2023 - submission deadline for  technical paper drafts and presentation slides

31 March 2023 - authors receive session chair feedback on technical papers and slides

21 April 2023 - send final technical papers and presentations to Sarah; inform organisers if you wish to edit/withhold slides

Industry speakers: Business attire.

Serving military officers: Military service dress without medals recommended, unless you have been otherwise directed. Keynotes typically wear no.1 service dress or individual service equivalent. It is understood that it may not be possible to travel in uniform due to security reasons. Complimentary changing facilities are available.

Speakers should be aware that there are some topics which are subject to licensing restrictions. In the case of Category A goods, a valid Standard Individual Trade Control Licence (SITCL) must be obtained from the Export Control Joint Unit by the Speaker prior to the event.

This restriction applies to all forms of promotion, including conference content, the distribution of brochures or other promotional material which features images or details of any Category A goods.

Click here for details

The value of these conversations does not disappear as soon as the event is over, and there is a year-round platform to support continual engagement.

DSEI Connect regularly publishes one-to-one interviews with senior stakeholders, digital conferences, live roundtable workshops with the military, and many more features. 

If you are interested in signing up for free access to the DSEI CONNECT platform, please click here.

If you're keen to contribute as a speaker, author or sponsor, please contact Sarah Coolican directly.